4th Mawrth 2020
Agenda
1. Apologies for absence
2. Declarations of Interest
3. Appointment of Chair
Chief Finance Officer
4. Appointment of Vice Chair
Chief Finance Officer
5. Minutes and Actions from the Meeting on the 11th December 2019
6. The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act 1998 and the Office of the Police and Crime Commissioner for Gwent's public interest test and is deemed to be exempt from publication under section 7.
7. To monitor the Joint Strategic Risk Register
Assistant Chief Officer, Resources/Chief Finance Officer
8. Disaster Recovery Update
Assistant Chief Officer, Resources
9. The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7
10. External Audit WAO
b) Audit Plan
c) VFMC - Collaboration between Welsh Police Forces - Verbal Update
11. Internal Audit TIAA
Detailed Reports Requiring Discussion (Limited/No Assurance):
Operational Review of Collaborative Change Control - (Operational)
Circulated Detailed Reports:
Compliance Review of New HQ Contract Management - Part 2
(Substantial Assurance)
Assurance Review of General Ledger – (Reasonable Assurance)
Assurance Review of Budgetary control – (Substantial Assurance)
Assurance Review of Treasury Management – (Substantial Assurance)
12. Internal Audit
Torfaen County Borough Council
Assistant Chief Officer, Resources
a) Quarterly Update Progress Report
b) Detailed Audit Reports
Detailed Reports Requiring Discussion (Limited/No Assurance):
- Enterprise Architecture Audit Report (Limited Assurance)
Circulated Detailed Reports:
- Mobile Computing Follow Up Audit (Substantial Assurance)
- Supplier Management Follow Up Report (Moderate Assurance)
13. Outstanding Audit Inspection Recommendations Appendix
Assistant Chief Officer, Resources
14. Update on Accounts Lessons Learned Action Plan
Assistant Chief Officer, Resources
15 .Finance Monitoring Report 2019 Q3Appendix
Assistant Chief Officer, Resources
16.Draft Joint Annual Governance Statement
Chief Finance Officer/Assistant Chief Officer, Resources
17. Budget Setting 2020/21 - Oral Update
Chief Finance Officer
18. Draft JAC Annual Report Appendix
Head of Assurance and Compliance
19. Annual Review of the Manual of Corporate Governance
- Including JAC Terms of Reference Annual Review
Chief Executive
20. JAC Self-Assessment Action Plan
Chair
21. Compliance with Code of Ethics Report
Assistant Chief Officer, Resources
22. Any Relevant Reports from Other Organisations that Should be Brought to the Attention of the Joint Audit Committee
23. Any Other Business
a) To decide on date for September meeting 10th or 24th
b) Verbal Progress Update on 2 Year Financial Excellence in Policing Programme
c) Oral Update on HQ
d) Oral Update on PFI
e) Oral Update on McCloud Judgement – Police Pensions
f) Deep dive topics
24. To identify any risks arising from this meeting.