10 Mehefin 2021

Agenda

1.   Apologies for absence

2.   Declarations of Interest

3.   Minutes/ and Actions from the Meeting on the 1st March 2021.  

*  Due to the current pandemic certain reports that usually would have been included for discussion on the 1st March 2021 agenda, were instead circulated for comment outside of the meeting. Any questions arising were collated into an action plan and sent to Gwent Police by the OPCC for responses to be provided.   The responses contained in this action plan should be considered alongside the minutes of the meeting.

4.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

5.

a)  To Discuss New Risks and Changes to Risk Ratings

b)  To provide narrative on Risk Management Training

6.   The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is not deemed to be exempt from publication under Section 7. 

7.     Risk Management Strategy Annual - (Ch/Superintendent McLain)

8.     Internal Audit – TIAA

a)     Draft Annual Internal Audit Report 2020/21

b)     Update Report

c)     Audit Strategy and Annual Internal Audit Plan 2021/22

Circulated Detailed Reports (Reasonable/Substantial Assurance):

• Review of Contract Management  -  (Reasonable Assurance)
• Review of Performance Management  - (Reasonable Assurance)
• Review of Service Improvement Board Themes - (Reasonable Assurance)
• Review of Collaborative Risk Mitigating Controls - (Reasonable Assurance)
• Review of Collaborative Payroll - (Substantial Assurance)

9.      Internal Audit (Torfaen County Borough Council) - Assistant Chief Officer Resources

a)     TCBC (Shared Resource Service) Annual Audit Plan for 2021/22  

         Appendix 9a

b)     Annual Report on TCBC (Shared Resource Service) Audits 2020/21

Circulated Reports (Moderate to Full Assurance)

• Follow up on CCTV Control Centre - (Substantial Assurance)
• Software Asset Management - (Substantial Assurance)

10.   External Audit - Audit Wales 

         Audit Update Report

11.   Presentation on the Draft Statement of Accounts Including Draft Joint Annual Governance Statement

• Accounts Lessons Learned Action Plan
• End of Year Financial Performance Report 2020/21Appendix

Assistant Chief Officer Resources/Chief Finance Officer/ Head of Finance

12.   Outstanding Audit Inspection Recommendations - (Assistant Chief Officer Resources)

13.   Draft JAC Annual Report 1 2  - (Head of Compliance and Assurance)

14.   Treasury Management Annual Report - (Chief Finance Officer)

15.    JAC Training Day Update

16.   Any Relevant Reports from Other Organisations that Should be Brought to the Attention of the Joint Audit Committee:

• Part 1 of the PCC review - (Chief Executive)

17.   Any Other Business

To agree dates for JAC meetings 2022

• 1^st March

• 9^th June

• 28^th July (Accounts)

• 8^th September

• 8^th December

18.  To identify any risks arising from this meeting

19.  Deep Dive on Value for Money Profiles