26 November 2024

Agenda

1.   Apologies for Absence

2.   Declarations of Interest

3.   Minutes and Actions from the Meeting 19th September 2024 -Chair

4.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

5.   Update and Evidential Storage Action Plan - Evidential Storage Lead

6.   To Discuss New Risks and Changes to Risk Ratings - Change Management Manager

7.  The meeting adjourned for the Value for Money/Financial Resilience Deep Dive and recommenced with item 9. Internal Audit - TIAA

8.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed not to be exempt from publication under Section 7

9.    Internal Audit – TIAA

Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising

(No or Limited Assurance) -  None

 Circulated Detailed Reports - (Reasonable/Substantial Assurance):

  • Review of Vetting  – (Substantial Assurance)
  • Review of Health and Safety - Collaborative - Gwent (Reasonable Assurance)
  • Review of Absence Management - (Reasonable Assurance)

10.Internal Audit Torfaen County Borough Council (TCBC)- Chief Finance Officer – (Chief Constable)

For information - (No or Limited Assurance)- None

Circulated Detailed Reports – Moderate to Full Assurance

  • Application Management and Development (AMD) Services - (Full Assurance)

11.    External Audit  - Audit Wales

12.    Outstanding Audit Inspection Recommendations - (Chief Finance Officer (Chief Constable)

  • TIAA,  12a appendix not for publication
  • SRS 

13.   Financial Performance Report Quarter Two 24/25 - Verbal - (Chief Finance Officer (Chief       Constable)

14.  Budget Setting Process - Verbal - (Chief Finance Officer (Office of Police and Crime Commissioner)/ Chief Finance Officer (Chief Constable)

15.  Treasury Management Strategy 1 2 - (Chief Finance Officer (Office of Police and Crime Commissioner)

16.  Treasury Management Strategy Six Month Update 1 2 3 - (Chief Finance Officer (Office of Police and Crime Commissioner)

17.  Lunch

18.  Annual Reserves Strategy 1 2-  (Chief Finance Officer (Office of Police and Crime Commissioner)

19.  Sponsorship and Donations Policy 2024-2026 1 2 3 4 - (Chief Finance Officer (Office of Police and Crime Commissioner)

20.  JAC Self-Assessment Action Plan - (Chair)

21. Any feedback of relevance to JAC for inclusion under 'Relevant Reports from Other Organisations

22.  Any Other Business:

  • To Discuss Deep Dives for March onwards
  • Update from All Wales JAC Training Day

23. To identify any risks, training requirements or ethical matters arising from this meeting