21 March 2024
Agenda
1. Farewell Message - verbal - Chair
2.. Appointment of Chair - Assistant Chief of Resources
3. Appointment of Vice-Chair - Assistant Chief of Resources
4. Chief Officer Changes - verbal - Assistant Chief of Resources
5. Apologies for Absence
6. Declarations of Interest
7. Minutes and Actions from the Meeting on November 27 and the 7 December 2023.
8. The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.
9. To Discuss New Risks and Changes to Risk Ratings - Head of Continuous Improvement
10. Risk Deep Dive - Welsh Language Standards - Welsh Policy Language Lead
11. Evidential Storage Action Plan - Head of Criminal Justice
12. Internal Audit - Torfaen County Borough Council - ICT List of systems - Assistant Chief Officer Resources
13. Internal Audit - TIAA
Detailed Reports Requiring Discussion and Observations on any Systemic risks / issues arising (Limited/No Assurance):
Assurance Review of Information Disclosure - Assistant Chief Officer Resources
14. The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is not deemed to be exempt from publication under Section
15. Internal Audit – TIAA
b) Draft Internal Audit Strategy 2024/25 (Annual)
Circulated Detailed Reports:(Reasonable/Substantial Assurance):
-
- Assurance Review of Commissioning (Reasonable Assurance)
- Assurance Review of Collaborative Risk Management (Reasonable Assurance)
- Assurance Review of Budgetary Control (Substantial Assurance)
- Collaborative Assurance Review of Debtors (Gwent - Substantial Assurance)
- Collaborative Assurance Review of Firearms Licensing (Gwent -Substantial Assurance)
- Assurance Review of Expenses and Additional Payments (Substantial Assurance)
- Assurance Review of Creditors (Gwent – Substantial Assurance)
- Assurance Review of Payroll (Gwent – Substantial Assurance)
- Assurance Review of Treasury Management (Gwent – Substantial Assurance)
16. Internal Audit (Torfaen County Borough Council) - Assistant Chief Officer Resources
Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising
(No or Limited Assurance): None
Circulated Detailed Reports – Moderate to Full Assurance
- SRS IT Governance Review – (Substantial Assurance)
- SRS Firewall Follow up review - (Full Assurance)SRS Identity and Access Management Follow Up Management Letter – (Substantial Assurance)
17. External Audit - Audit Wales
18. Outstanding Audit Inspection Recommendations - Assistant Chief Officer Resources
- TIAA Please note TIAA appendix 1 is exempt and will not be published
- Shared Resource Services
19. Verbal Budget Setting Update - Head of Finance/Chief Officer Resources
20. Update on accounts Lessons Learned Action Plan - Head of Finance
21. Working lunch
22. Data Protection Annual Report 2022/23 1- Head of Assurance and Compliance
23. OPCC Anti-Fraud and Corruption Policy 1 - Head of Assurance and Compliance
24. Manual of Corporate Governance Annual Review - Head of Assurance and Compliance
25. Review of JAC Terms of Reference 1 - Head of Assurance and Compliance
26. JAC Self-Assessment Action Plan - (Chair)
27. Any feedback of relevance to JAC for inclusion under 'Relevant Reports from Other Organisations
- :Draft Culture Strategy
28. Any Other Business
- Deep Dive Topics
- To discuss 2025 meeting dates:
29. To identify any risks arising from this meeting