Contracts and Invitations to Tender

The Commissioner has a duty to publish the details of each contract along with a copy of each invitation to tender issued.

The In-Tend system provides a list of current contracts for member contracting authorities, provided the organisation maintains the database. Gwent Police utilises the system to publish copies of formal contracts:

  1. To access the information, go to In-Tend select Contracts from the menu.
  2. Select Current.
  3. Use Filter to select the name of the organisation e.g.Gwent Police.
  4. Press Search.

Gwent Police’s procurement is conducted electronically and information relating to invitation to tenders is held within the etenderwales e-tender tool. Where we advertise our tendering opportunities, a link is provided to the Invitation to Tender documents.

For procurements where no formal contract is in place, value for money is sought, often via competitive quotations and purchase orders are raised using the attached terms and conditions.

Advertisement of tender opportunities

Gwent Police uses several methods to publicise business opportunities, depending on the nature and value of the opportunity:

Sell2Wales – an initiative from the Welsh Government helping SMEs (small & medium sized enterprises) and other suppliers work successfully with public sector clients. Once registered, suppliers may view tender opportunities, promote their organisation, contact registered public sector organisations and seek advice.

Find a Tender – this service is used for all tendering opportunities exceeding the current threshold (formerly known as OJEU).

Contracts Finder – provides up-to-date information on public sector tenders and contracts in the UK.

Further information can be found in the guide, How to do Business with Gwent Police.

Invitations to Tender

Tender opportunities for Gwent Police may be viewed on the Sell2Wales website. This is a dynamic system that is regularly updated with tender opportunities. Organisations may register their specific areas of interest and receive email notification of new tender opportunities, including those from emergency services.

To access all previous invitations to tender, please use the following instructions:

  1. Access the Sell2Wales website.
  2. On the advanced search page click into the 'Buying Organisation' text box and enter 'Police and Crime Commissioner for Gwent'
  3. At the bottom of the search page tick the box to include expired notices.
  4. Click the 'Search' function.
  5. All current and expired invitations to tender should appear

Where applicable, following award, copies of invitation to tender documents for contracts expected to exceed £12,500 are available on the In-Tend system.

The Joint Commercial and Procurement Service department are responsible for managing tender and contract activity for both the Commissioner and Chief Constable.

Awarded Contracts

All formal contracts awarded are available on the In-Tend system.

To access all contracts, please use the following instructions:

  1. Go to In-Tend select Contracts from the menu.
  2. Select Show All.
  3. Use Filter to select the name of the organisation e.g. Gwent Police.
  4. Press Search.