Police and Crime Commissioners are required to publish certain information to allow the public to hold them to account.
The following information explains how we are meeting the disclosure requirements relating to the procurement of goods and services, i.e. “What we spend and how we spend it."
Contracts and Invitations to Tender
The Commissioner has a duty to publish the details of each contract where the value is over £10,000, along with a copy of each invitation to tender issued.
The Bluelight Police Database (BLPD) has a Freedom of Information facility which provides a list of current contracts for member authorities, provided the organisation maintains the database. Gwent Police utilises the BLPD to publish copies of signed contracts over £10,000.
Where the force purchases under a collaborative contract or framework led by another organisation, we will refer to the lead organisation which could be another police force, Government Procurement Service or other public sector organisation. Where a call off contract is entered into and signed, copies of these will be published on BLPD.
Gwent Police has adopted a high level of e-procurement and as a result, information relating to invitation to tenders is held within the e-tender tool known as etenderwales. Where we advertise our tendering opportunities we always provide a link to the ITT documents.
For procurements under £10,000, where no contract is in place, value for money is sought, often via competitive quotations, and purchase orders are raised using the attached terms and conditions.
Advertisement of tender opportunities
Gwent Police uses several methods to publicise business opportunities, depending on the nature and value of the opportunity:
Sell2Wales – an initiative from the Welsh Assembly Government helping SMEs (small & medium sized enterprises) and other suppliers work successfully with public sector clients. Once registered, suppliers may view tender opportunities, promote their company, contact registered public sector organisations and seek advice.
Find a Tender – this service is used for all tendering opportunities exceeding the current threshold (formerly known as OJEU).
Contracts Finder – provides up-to-date information on public sector tenders and contracts in the UK.
Further information can be found in the guide, How to do Business with Gwent Police
Invitations to Tender
Copies of each invitation to tender can be found on the Sell2Wales website.
To access all previous invitations to tender, please use the following instructions:
- Access the Sell2Wales website
- On the advanced search page click into the 'Buying Organisation' text box and enter 'Police and Crime Commissioner for Gwent'
- At the bottom of the search page tick the box to include expired notices
- Click the 'Search' function
- All current and expired invitations to tender should appear.
Where applicable, following award, copies of invitation to tender documents for contracts expected exceed £10,000 are available through the Blue Light Procurement Database.
The Joint Commercial and Procurement Service department are responsible for managing all tender and contract activity for both the Commissioner and Chief Constable.
All awarded contracts, including those with a value of £10,000 or less, are available on the Bluelight Procurement Database.
To access all contracts, please use the following instructions:
- Access the Bluelight Procurment Database website
- Under the heading 'Welcome to the Bluelight Procurement Database', at the bottom of the box, the last sentence reads For a list of current contracts for member authorities please click here. Please click this link.
- In the search criteria, select the drop down list next to 'Organisation' and select Gwent Police.
- Click the 'Search' function
- All current and expired invitations to tender should appear at the bottom of the page.
Please note: You do not have to sign up to the Bluelight Database to be able to access the contract information.