19 September 2024

Agenda

1.   Apologies for Absence

2.   Declarations of Interest

3.   Minutes and Actions from the Meeting 29th July 2024 -Chair

4.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

5.   Risk Deep Dive - Corporate Insurance - Head of Joint Legal Services//Practice Manager – Joint Legal Services/ Strategic Account Manager

6.   Update and Evidential Storage Action Plan - Chief Superintendent - First Point of Contact & Specialist Operations

7.   To Discuss New Risks and Changes to Risk Ratings - Change Management Manager

8.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed not to be exempt from publication under Section 7

9.    Internal Audit – TIAA

Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising

(No or Limited Assurance) -  None

 Circulated Detailed Reports - (Reasonable/Substantial Assurance):

  • Review of Telematics – Collaborative – Gwent (Reasonable Assurance)
  • Review of Data Protection Act – Collaborative -Gwent (Reasonable Assurance) 
  • Review of the Proceeds of Crime Act 2002 (Reasonable Assurance)
  • Review of Service Improvement Board (Reasonable Assurance)
  • Review of Contact Management(Substantial Assurance)

10.Internal Audit Torfaen County Borough Council (TCBC)- Chief Finance Officer – (Chief Constable)

  • Quarterly Update Report on Progress

  • Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising

    (No or Limited Assurance)- None

    Circulated Detailed Reports – Moderate to Full Assurance

  • GPA Data Centre Review– (Moderate Assurance)

  • Information Security Management System (Full Assurance)

  • Business Management (Full Assurance)

11.    External Audit  - Audit Wales

12.    Outstanding Audit Inspection Recommendations - (Chief Finance Officer (Chief Constable)

13.   

  • Financial Performance Report Quarter Four 23/24 - for information only - circulated for comment outside of meeting. 
  • Financial Performance Report Quarter One 24/25 - Verbal - (Chief Finance Officer (Chief Constable)

14.  MTFP  1  & Budget Setting Timetable - (Chief Finance Officer (Office of Police and Crime Commissioner)/ Chief Finance Officer (Chief Constable)

15.   Annual Treasury Management Strategy End of Year Report - (Chief Finance Officer (Office of Police and Crime Commissioner)

16.   Information Governance Annual Report 2023/24  - (Assistant Chief Constable – Organisation)

For information – circulated for comment outside of meeting

17.  Lunch

18.  Force Business Interests Policy -  (Assistant Chief Constable - Organisation)

19.  Board Assurance Framework - (Chief Finance Officer (Office of Police and Crime Commissioner)

20.   JAC Draft Annual Report - (Chair)

21.  JAC Self-Assessment Action Plan - (Chair)

22.  Any Other Business:

  • To Discuss Deep Dives
  • To Discuss Risk Deep Dive for November meeting

12. To identify any risks, training requirements or ethical matters arising from this meeting