2nd March 2023

Agenda

1.   Appoint Chair

2.   Appoint Vice Chair

3.   Apologies for absence

4.   Declarations of Interest

5.   Minutes and Actions from the Meeting on the 8th December 2022. 

6.  Headquarters Update - Verbal - Assistant Chief Officer Resources

7.  Estate Strategy Review Findings - Presentation - Chief of Finance

8.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

9. To Discuss

• New Risks and Changes to Risk Ratings - Deputy Chief Constable
• Culture Strategy - Verbal - Deputy Chief Constable

The meeting was adjourned for the Deep Dive:

Police effectiveness efficiency and legitimacy (PEEL) Inspection - Verbal Update

10.  The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is not deemed to be exempt from publication under Section

The meeting recommenced.  

11.   Internal Audit – TIAA

•        Update Report
•        Draft Internal Audit Strategy 2023/24

   Detailed Reports Requiring Discussion and Observations on any Systemic risks / issues arising (Limited/No Assurance): None

Circulated Detailed Reports:(Reasonable/Substantial Assurance):

• Collaboration Compliance Review of Risk Management – Mitigating Controls

(Gwent – Substantial Assurance)

• Collaborative Expenses and Additional Payments

(Gwent – Substantial Assurance)

• General Ledger Review

(Substantial Assurance)

• Review of Capital Programme – Collaborative

(Gwent – Substantial Assurance)

• Review of Creditors – Collaborative

(Gwent – Substantial Assurance)

12.  Internal Audit (Torfaen County Borough Council) - Assistant Chief Officer Resources)

• TCBC Shared Resource Service Quarterly Update report on progress 
• Draft TCBCSRS Audit Strategy 2023/24

Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising

(No or Limited Assurance): None

Circulated Detailed Reports – Moderate to Full Assurance

• IT Governance Follow Up Management letter

(Full Assurance)

• O365 Email System Audit Report

(Full Assurance)

• Virtualisation Systems Audit Report

(Full Assurance)

13  External Audit 

• Update report 

14.  Short working lunch

15. Update on the Actions in the Audit Wales Management Letter - Head of Finance

16. Outstanding Audit Inspection Recommendations - Assistant Chief Officer Resources

        a) TIAA 

        b) Shared Resource Services 1 

17. Budget Setting Update  - Verbal  - Chief Finance Officer

18. Draft Commissioning Intentions Report - Chief Finance Officer

19. Joint Audit Committee Self-Assessment Action Plan - Chair

20. Manual of Corporate Governance Review – (including JAC Terms of Reference) - Chief Executive

21. Any Other Business

• • Productivity and Efficiency Group/Process of Force benefits realisation – June 2023
  • Value for Money Profiles(including outcome of benefits realisation/Roads Policing/ - Moved to September 2023

• To discuss 2024 meeting dates:

  March 21st

  June 13^th

  July 29^th

  September 19th

  December 5th

22.  To identify any risks arising from this meeting