14th September 2023

Agenda

1.   Apologies for absence

2.   Declarations of Interest

3.   Minutes and Actions from the Meeting on the 27 July 2023.. 

4.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

5. To Discuss New Risks and Changes to Risk Ratings - Deputy Chief Constable

6. Crime Data Integrity Risk Deep Dive – Verbal  - Head of Continuous Improvement

7. Evidential Storage Action Plan Update

8.  The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is not deemed to be exempt from publication under Section 

9.   Internal Audit – TIAA

•        Update Report
•        Annual Report 
•        Annual Plan  2023/24

   Detailed Reports Requiring Discussion and Observations on any Systemic risks / issues arising (Limited/No Assurance): None 

Circulated Detailed Reports (Reasonable/Substantial Assurance):

• Review of Service Improvement Board - (Substantial Assurance)
• Review of Estates Strategy - (Substantial Assurance) Circulated 05.09.2023
• Follow Up Review – Interim and Quarter 4
• Review of Use of OLEEO – Collaborative - (Reasonable Assurance) Circulated 05.09.2023
• Assurance Review of ICT Fixed Assets – Collaborative (Gwent -Substantial Assurance)

10.  Internal Audit (Torfaen County Borough Council) - Assistant Chief Officer Resources)

• TCBC Shared Resource Service Quarterly Update Report on Progress

Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising

(No or Limited Assurance): None

Circulated Detailed Reports – Moderate to Full Assurance

• Application Integrated Support follow up - (Substantial Assurance)
• Change Management Follow Up Audit  - (Full Assurance)

11.  External Audit 

• Update report 

12. Budget Setting Timetable - Head of Finance

13. Outstanding Audit Inspection Recommendations - Assistant Chief Officer Resources

        a) TIAA 

        b) Shared Resource Services

14.  Ethics Committee Governance and Ethical Dilemmas – Verbal update -

Ch/Inspector – Chair of Ethics Committee

15.  Information Governance Annual Report 2022/23 1 2 

16.   Lunch

17.  Joint Audit Committee Annual Report 1 

18.  Joint Audit Committee Self Assessment Action Plan

19.   Board Assurance Framework 1

20.   Any Other Business

• To discuss deep dive topics

• To confirm JAC meeting dates 2024/25

21.  To identify any risks or training requirements arising from this meeting