Request for information on invoice and expenses processing

Reference: 21035

Date Added: Thursday, November 11, 2021

Category: Miscellaneous

Disclosure Details

Thank you for your recent request under the Freedom of Information Act 2000.

 

Two duties are placed on public authorities under Section 1 of the Freedom of Information Act 2000 (FOIA). Notwithstanding applicable exemptions, the first duty at, Section 1(1) (a), is to confirm or deny whether the information specified in a request is held. The second duty at, Section1 (1) (b), is to disclose information that has been confirmed as being held. Under the provisions of those sections of the FOIA, we can confirm that the information you seek is partly held by the Office of the Police and Crime Commissioner for Gwent. Please find response below.

 

Your request:

 

Please could you answer as many of the following, sent back via email to this address:

 

  1. What is your current invoice process

No information held

 

  1. What system do you use for managing/processing invoices

No information held

 

  1. How many invoices where processed in FY19? 

No information held

 

  1. What sourcing/purchasing/cataloguing solutions are you using?

No information held

 

  1. In what format do you currently receive invoices?

No information held

 

  1. How many EDI invoices were processed in FY19

No information held

 

  1. Do Accounts Payable check every invoice received

No information held

 

  1. Does the university currently have a PO system or non PO system?

No information held

 

  1. What is the split between PO and non PO invoices?

No information held

 

  1. Do you have an invoice matching process? If so, is this done manually?

No information held

 

  1. How are you currently reporting on invoice spend?

No information held

 

  1. Are you claiming back VAT on invoices?

No information held

 

  1. How many FTE's do you have in your AP team

No information held

 

  1. What did the University pay in late payment fees in 2019

This information is only available in financial years and is published on the following link: Public Contracts Regulations Act 2015: Regulation 113 | Gwent Police and Crime Commissioner (pcc.police.uk)  

 

  1. What % of invoices are paid on time?

This information is only available in financial years and is published on the following link: Public Contracts Regulations Act 2015: Regulation 113 | Gwent Police and Crime Commissioner (pcc.police.uk)  

 

  1. What is your current expense management process?

No information held

 

  1. How many expenses do you process a year?

No information held

 

  1. How long are approval waiting times for bookings & expenses?

No information held

 

   19a.      Do you use a Travel Management Company?

      No information held

 

   19b.     Are travel bookings made offline or online?

                    No information held

 

 

As referenced in my previous email the Office of the Police and Crime Commissioner for Gwent (OPCC) and Gwent Police are two separate organisations so you may wish to contact Gwent Police directly to determine if they have the information requested via the following link https://www.gwent.police.uk/rqo/request/ri/request-information/rip/request-information-police/

 

The Freedom of Information Act is a public disclosure regime, not a private regime. Any information disclosed under the Act is thereafter deemed to be in the public domain, and therefore freely available to the general public and will be published on the OPCC website.

 

You have the right to appeal our decision if you think it is incorrect.  Should you feel dissatisfied with this response or the way in which your request was handled, information on the Office of the Police and Crime Commissioner for Gwent FOI Appeals Procedure can be found on our website: http://www.gwent.pcc.police.uk/en/transparency/know-your-rights/your-information-rights/freedom-of-information/appeals-process/

 

If you remain dissatisfied after an internal review decision, you have the right to apply to the Information Commissioner’s Office. The Commissioner is an independent regulator whose details can be found using the following link: Home | ICO

 

You can also write to the Information Commissioner’s Office at the following address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF